A non-profit organization usually recruits manpower without sufficient payment or salary. That is why most of the members consist of volunteers. To recruit new volunteers, a proper form is usually provided. So that anyone interest to join the organization can sign up and start following any activities held by the organization.
The form is known as a volunteer sign-up sheet. This form can easily develop a manual or using the software. Usually, the preferred method is by using Microsoft Word or an Excel sheet. For further information on how to prepare this volunteer sign-up sheet template, the following paragraphs will give a clearer description.
Prepare A New File
Start with preparing a new file, either using Microsoft Word or Microsoft Excel. Both are suitable to select in preparing this sheet template. Put a name and then save the template in a suitable folder.
Write The Organization Information
In the above part of the sheet, put the organization logo, name, address, and contact number. So that anyone who plans to join as a volunteer will get some overview of the non-profit organization. Furthermore, it can give them a short description of the core of the organization and the related activities inside it.
Put Information About the Recruitment Terms
Make sure to write a general term about the recruitment process and purpose. It is necessary so that the volunteer that plan to join the organization can read carefully all the terms and agree with them. Especially a volunteer means to commit without paid. This is important so that those interested to apply can understand the situation.
Start Develop a Table
After that start to develop a table consists of several rows and columns. Make sure to put a heading title on each column. Provide a suitable column to place the name, address, contact number, age if necessary, remarks, and anything important.
Sample of Volunteer Sign Up Sheet Template
It is very easy to develop the sheet template from the beginning. However, most people have not enough time to prepare the sheet template accordingly. Therefore, to help with these issues, the following sample can be a fast solution to choose. Below is a simple sample of volunteer sign-up sheet template for a non-profit organization that easy to copy and adjust.
The Purpose of Preparing a Volunteer Sign Up Sheet Form
Whenever an organization is preparing a volunteer sign-up sheet form, usually there are several purposes to reach. Some of the important purposes on the form is as listed in the following points:
- To get some personnel that will be volunteering themselves to help with the organization activity without payment. Usually, a non-profit organization will depend on the person that willing to perform all the activities without any salary. Therefore, the volunteer sign-up form is raised to have more people be informed on this opening.
- When a volunteer sign-up sheet form is preparing, it means that the organization will need some supports from many persons. Mainly related to their proposed agenda and activities that will be performed in the future days. By searching for more volunteers, it can help the organization to conduct its activities successfully. Including having sufficient manpower to help them perform the activities as per their scheduled agenda in the year.
- The sheet form also purposes to get a commitment from a person to help the organization with various planned activities. By submitting the form, the organization will have their right to ask for the commitment from the sign-up person and request them to help with any kind of volunteering activities according to the organization’s needs and requirements.
Collecting Volunteer Sign Up Sheet Form
Collecting volunteer sign-up sheet form is not always conduct every day. Normally there are special occasions or specific days where the organization will need a volunteer. Such as whenever the organization is planning to have a special activity. For example, fundraising on weekends, or performing charity on independence day.
Since the organization is not having sufficient personnel to manage this activity, then a volunteer can help to support this occasion to be performed accordingly.
That is why usually an organization will manage to prepare a volunteer sign-up sheet template accordingly before the activity is performed. The template is making sure to contain any important content as mention in the above sample. So that the organization can get suitable information related to their sign-up volunteer.
Furthermore, a suitable form also manages the organization to easily collect all the volunteers to follow up in the future.
Important Points in Preparing a Volunteer Sign Up Sheet Template
Any organization that wants to prepare a volunteer sign-up sheet template shall consider some of the important points on the form. Remember that this volunteer sign-up sheet shall mention the name of the volunteer and specific information needed about them.
Such as the contact number and the email address. So that the organization can easily make a contact whenever the volunteer is needed.
Furthermore, the organization shall also mention the subject of the voluntary activities. So that the volunteer can get a suitable overview of whether they suit for the activity or not. By giving enough information, it can ease specific people that are willing to volunteer to sign the sheet. This will also ease the organization to meet the suited person that can help them accordingly.
By reading the information above, now you don’t have to feel confused whenever you need to prepare the volunteer sign-up sheet template. You can follow the given instruction, or you can select the above sample to follow. Therefore, whenever your organization plan to open recruitment, you can directly use and print the form in fasten time.